Terms and Conditions

The customer acknowledges and agrees to Chic Picnics Events Terms and Conditions by making a booking or transfer of funds.

Booking

Once booked “Chic Picnics Events” does not offer refunds under any circumstance. 

Your reservation time can be changed without penalty up to 48 hours before your picnic set date and time chosen during your initial reservation.

Keep in mind that there will be no refund due to inclement weather, force majeure, or force of God. 

There are no cancellation charges for rescheduling your picnic. 

A preferred booking time slot availability is not guaranteed until all payments have been received in full. 

“Chic Picnics Events” only delivers picnics to the following parks: Black Hill Regional Park (MD), Wheaton Regional (MD) and Bon Air Park (VA). All picnics being held in other cities will be classified as “home deliveries”. 

Payment

All payments are due in full at booking prior to the event. The event setup will not occur without full payment

(*)All groups over 20 people will incur a cleaning surcharge.

(**) A travel fee will be applied for locations that are 20 miles or more from our preferred locations.

Cancellation

Keep in mind that there will be no refund due to inclement weather, force majeure, or force of God

In the event of inclement weather, such as a rainy day, you will have the option to move your picnic to an indoor location or rescheduling it to another date a day before your event. 

Notice must be provided no less than 48 hours in advance. The rescheduled date will be subject to availability. 

Please note: if the distance to the new location is significantly further out than the original location then additional travel fees will be incurred. 

Refunds will not be offered in the event of wet weather as other bookings will have been turned away to service your picnic event. 

If you need to reschedule our picnic, you have up to 6 months to reschedule.There are no cancellation charges for rescheduling your picnic.

For more details on our cancellation policy, please refer to the dedicated cancellation policy page.  

Food Allergies

We are not responsible for any food allergies or any issues arising from foods that were purchased from third party vendors. 

If you purchase any of our “add-ons” containing food, such as our “Cupcake Ferris Wheel” that comes with cupcakes, please let us know of any dietary request or allergies. 

Using Public Venues

The “Customer” shall be responsible for giving any and all local or other authorities any and all necessary notices of his/her intention to occupy an area within said authority’s locality. The “Customer” shall pay all fees in connection therewith. 

In the event that the Company incurs or suffers any losses, costs or damages as a consequence of the “Customer's” failure to carry out its obligations under these terms then the “Customer” shall be solely responsible and shall indemnify the Company for any such loss, costs or damages.

Alcohol Consumption

It is the responsibility of the booking client to check and become familiar with any and all alcohol laws for any venue or public space being used for our pop-up picnics.

It is the responsibility of the booking client to acquire all necessary permits and to cover the fees and costs with alcohol consumption at a public venue.  

Please note: drinking is prohibited in most if not all public parks.  Fines can  and will be issued for infractions. The booking client will be responsible for settling and paying all such fines in the event that they do occur. “Chic Picnics Events” and all its staff will take nor bear any responsibility for any alcohol consumption penalties, fines, or worse for such instances. 

Cleaning

All hired items should be made ready by you, the booking client or party, for pack down and removal by “Chic Picnics Events” for the agreed pickup time.

All trash should be removed from surfaces and cleared from the venue or location by the booking client or party. 

Plates and glasses should be emptied but not cleaned. Plates, glassware and flatware should be left on the table to be packed away by “Chic Picnics Events”. 

Time Allocation 

Your time allocation (i.e. the overall duration of your event) will have been selected and confirmed by you once your booking is finalized at checkout. 

Should this time need to be extended, you agree to pay an additional fee of $60 per hour for each extra hour needed.  

There is no guarantee that your extra hour(s) will be available unless you have given us advance notice. Hence try to give us enough of an advance notice to enable us to grant your request for additional hour(s). We ask that you provide us with at least a 7 to 2 day notice. 

Unless otherwise agreed by the “Customer” and the Company, all sitting times are set at booking. Carefully, read the description of your booking to ensure that you are satisfied with the hours allocated for your event. If you would like more time, you will have the option to purchase additional hours as “add-ons”. 

Your event must start promptly on time. Extension to the sitting time will not occur in the event the “Customer” does not arrive on time. The commencement and conclusion time of a booking will remain set as per the original agreed booking time. 

In the event that a “Customer” is greater than 15 minutes late to a booking, forfeiture of the booking will occur. 

Safety & Security Measures 

For the safety of our staff, drop-offs and packing up will occur in public spaces such as parks. 

Events can not be any later than 7PM due to restricted lighting. 

Advertising

“Chic Picnic's Events” logo(s) or photographs must not be used in any promotional or advertising material for any event without prior written consent from “Chic Picnics Events”. If images or information from “Chic Picnics Events” are shared on social media platforms, including but not limited to: Facebook, Pinterest, Instagram, then each media asset must be credited and linked back to “Chic Picnics Events”. “Chic Picnics Events” has the right to use photos, videos and any other promotional asset of our creative work for promotional purposes. Unless you inform us in writing of your desire to “opt-out” your event to be used by our company and employees for promotional purposes, we will assume that we have your tacit approval. All creative work performed, executed and provided by “Chic Picnics Events” must be credited accordingly. All publications, including but not limited to media, print, blogs and social media must credit us and our vendors in a manner native to the publishing platform.  

Losses and Damages 

All Equipment supplied on hire is the property of “Chic Picnics Events”. Any damages, losses or extensive cleaning will result in fees billed to you, The “Customer”. The person hosting the event is responsible for any losses or damages to any items such as platters, plates, vases, props and other decorations.Fees will be promptly applied for replacement at the full cost of purchasing a new replacement item. These fees are payable within seven days of such loss or damages incurred unless agreed otherwise. The “Customer” shall pay for all equipment damage or loss however caused during the period of the booked event. Damages include but are not limited to: improper use of equipment, disappearance of the equipment, damage to or loss of the equipment for any unknown cause(s), cigarette burns on any furniture or decor items. Smoking is not permitted on or near the property of Chic Picnics Events, red wine or other staining product spillages or stains on any furniture or decor items, no chewing gum or sticking on any of the plates, furniture and all items that are being rented and belong to “Chic Picnic Events”.

With the exception of battery powered candles, no candles, fires or other flammable properties are to be lit during the booking.​

In The Event Of Thefts and/or Damages

In the event of the equipment being stolen from the booking site, the “Customer” shall notify the “Chic Picnics Events” in writing stating the full circumstances of the theft and include the time upon which the police was notified. ​The “Customer” shall also reimburse “Chic Picnics Events” for any such loss(es) of the equipment at the current replacement cost of the equipment, and must pay that cost to the “Chic Picnics Events” on demand. All hired equipment must not be relocated from the designated place of setup by the “Chic Picnics Events” to any other venue or premise. The “Customer” warrants that all equipment will not be left unattended for the duration of the booked events. The “Chic Picnics Events” shall not be liable for any loss(es) or damages arising out of the overloading, exceeding rated capacity, misuse, or abuse of the equipment by the “Customer”. The “Customer” agrees to keep the “Chic Picnics Events” indemnified in respect thereof. 

 




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